2014 Penn Alumni / Commencement weekend

Reservations for the University of Pennsylvania Alumni and Commencement weekend (May 16-20, 2014) will be available beginning 8:00 AM EST on Monday, May 20, 2013. Reservations can be made on line or by calling 1 800 HILTONS. Suites can be reserved by calling the hotel directly at 215-823-6240.

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Catering at the Inn at Penn, A Hilton Hotel in Philadelphia

Our experienced catering staff and executive chef will be more than happy to customize or develop a special menu upon request, however, for your convenience please view a few of our sample menus.

Book your next business conference or event at the Inn at Penn, A Hilton Hotel.

CATERING INFORMATION

The Hilton Inn at Penn Catering/Convention Service team looks forward to the pleasure of assisting you in coordinating the many details necessary to make your event the most memorable ever. The attached menu selections are only suggestions. Your Catering/Convention Manager would be happy to customize a menu to meet your specific needs.

WEDDING ARRANGEMENTS

The Catering Department can provide complete assistance for planning every detail from photographers and wedding cake to entertainment and floral design.

LINENS

Our Catering Staff will be happy to help you choose the appropriate linens from our own inventory or special orders can easily be accommodated through your Catering/Convention Service Manager at an additional charge.

DECORATIONS

Our presentations provide arts & crafts accents to enhance any buffet or reception. Fresh floral arrangements, special decorations and theme parties may be arranged through our department at an additional charge.

ENTERTAINMENT

We will be happy to provide references for your musical or other entertainment needs.

AUDIO-VISUAL SERVICES

Complete in-house audio visual equipment and services are provided through your Catering /Event Manager.

  • Note: minimum $50.00 Service Charge for Set up and Tear Down of non Inn at Penn Equipment.

BUSINESS CENTER

An automated Business Center providing copying, faxing, internet access, printing and computer workstation services is available twenty four hours. All services require personal credit card.

SERVICE CHARGE AND SALES TAX

A service charge of 20% and state sales tax of 8% will be added to all food. Beverage tax is 10%. The 20% service charge is subject to 8% sales tax (according to Pennsylvania State Law Regulations). There is a 25 guest minimum for all buffets.

DEPOSIT REQUIREMENTS

A deposit will be required to make your reservation confirmed and definite. In addition to the standard deposit, a non-refundable deposit of 50% of the estimated total cost will be due prior to the function, with the balance due one week prior, by cashiers check or money order. Should you have any questions on payment procedures, please do not hesitate to ask.

PAYMENT

Prices are subject to change; with guaranteed pricing six months prior to function date. Full pre-payment is due as contracted unless credit has been approved to the satisfaction of the Hotel. If credit is approved, all accounts are due and payable upon receipt of invoice. In the event such payment is not made within 30 days after receipt of the original invoice, the Hotel may impose a late payment charge. Please contact us immediately if you have any questions regarding this procedure. In the event a cancellation occurs, a cancellation charge will be invoiced. The cancellation schedule will be outlined in the catering sales agreement or group sales agreement you will be asked to sign.

Catering at the Inn at Penn

LABOR CHARGES

A $50.00 cashier charge applies to all cash bars. Carver and station attendants are also available at $100 each. A uniformed Sushi Chef is available for a personalized station at $150.

FOOD AND BEVERAGE

Due to Health Regulations, Liquor Ordinance and Liability Insurance, it is required that all food and beverage be purchased through the Hilton Inn at Penn. No Food or Beverage with the exception of kosher events will be permitted to be brought from the outside into the Hotel by the Patron or any of the guests or invitees. Hosted Bars require one bartender per 75 guests.

LIGHTING AND ELECTRICAL

Electrical power may be obtained through our Catering Department. Charges will be based on labor involved and actual power drawn.

FURNITURE REMOVAL

Any group utilizing guest rooms for break outs or offices and will require furniture removal, there is $150 fee per room.

GUARANTEES

Your attendance must be specified at least 3 business days (72 hours) in advance. This will be considered a guarantee not subject to reduction and charges will be made accordingly. The Hotel will set up and prepare for 5% above the guaranteed number.

STORAGE

Storage arrangements for exhibit materials must be made with any off-property exhibit company for delivery on “Move-in-Day” and removal on “Move-out-Day”. Small packages will be accepted (1) Week prior to the meeting date. Please make arrangement for box movement in advance with our Catering/Event Manager. All large boxes and crates need to be unpacked and repacked by a group representative. All out going boxes must have return shipping labels.

The following information must be included on all packages to ensure proper delivery:

1. Conference Name
2. Attention: Catering / Events Services Manager
3. Clients Name
4. Date of Function

FUNCTION ROOMS

If attendance increases or decreases, we reserve the right to move the function; with notification, to a room suitable for the new attendance figure.

SECURITY

The hotel will not assume responsibility for damage or loss of any merchandise or articles left in the Hotel prior to, during or following the function. Arrangements for security should be made prior to the planned event through your Catering/Convention Service Manager.

PARKING

The Daily Valet Parking rate is $20.00 per car. Should you wish to host the parking for your guest please inform your Catering or Event Manager and they would be happy to make arrangements for you.

COATCHECK

$100 per coat check attendant charged to the master account.

MERCHANDISE or ARTICLES

The Hilton Inn at Penn shall not be responsible for damages or loss of any merchandise or articles brought into the hotel or any items left attended.

The Hilton Inn At Penn offers a number of menu items from the Hilton Culinary Collection.